Digital agency projects
- Portfolio7 projects, 2 starting
- Project managers2 yours, 1 ours
- ResourcesShared pool, 9 specialists
- MetricsProjects on time and on budget
- RhythmPortfolio report on Fridays
We run projects
On request/ hourExternal project management office
We manage your project portfolio and the work of its project managers: yours, ours or both. We assign projects and people, keep the financial plan and send a portfolio report once a week.
Start with a trial period2trial months, billed for hours worked
Packageof hours after the trial, price on request
Weeklyportfolio report
2report levels: projects and portfolio
What’s included
Portfolio report
We check the project managers’ reports and combine them into one: budget and profitability for each project.
Getting to know the portfolio
During the trial period: which projects are running, who runs them, which systems, reports and metrics already exist.
Areas of responsibility
What is ours and what is yours and your project managers’: we write it down before work starts.
Success metrics
We agree on them during the trial period. You judge the project office’s work by them.
Assigning projects
New projects go to project managers according to their workload.
Resources
Requests for specialists and workload balancing every week, confirmation every day.
Financial plan
The project office plan built from project budgets, and tracking how it is met.
Project managers
We advise project managers and sort out conflicts.
Running projects
If our project managers run the projects, the work includes everything in project management.
What’s not included, and how to get it
- Hiring and developing your project managersThat stays with you
- Procedures and methodology for the whole companyThat is consulting, and it starts with a project management audit
- Choosing and rolling out a task trackerThat is consulting too, a separate project
- Business analysis, testing, developmentIf you need specialists, we bring them into the project
- The financial result of your projectsPrices and contracts with your clients stay with you
How we start
- free
Call
Up to an hour, free of charge. You tell us how many projects and project managers you have and what is not working, and we ask our brief questions. We agree whose project managers run the projects: yours, ours or both.
- after the call
Decision
We say whether we take it on and send a contract for the trial period.
- 2 months
Trial period
The project office works and gets to know the portfolio. The outcome: areas of responsibility, success metrics and a reporting system. Billed for hours worked.
- 1 meeting
Review
A meeting on the results of the trial period. If we continue, we choose a package of hours; if not, we part ways.
Price
On requesthourly
Trial period, for hours workedOn requesthourly
PackageThe trial period is two months, after it only a package of hours. If project managers we bring in run the projects, their hours are billed at their rate, as a separate line. If we bring specialists into the projects (developers, a tester, an analyst), their hours are billed separately too. The task tracker and subscriptions for the project are included in the package.
Questions and answers
We have our own project managers. Does this work?
Yes. We manage their work and the portfolio: assign projects, plan resources, keep the financial plan and check reports. A mix works too: some projects are run by your project managers, some by ours.
Who works in the project office?
A Fitchteam project office manager and, if we run the projects, project managers we bring in, with their hours as a separate line at their rate. We bring in specialists (developers, testers, analysts) for the task, and their hours are billed separately.
What happens during the trial period?
The project office is already working and gets to know your projects along the way: who runs them, which systems and reports already exist. Over two months we agree together on areas of responsibility, success metrics and a reporting system. Both months are billed for hours worked, and at the end you decide whether to continue with a package.
Are you responsible for project profit?
No, profit stays with you: you decide the prices and contracts with your clients. We are responsible for you seeing it in time: we keep the financial plan, send a portfolio report with budget and profitability for each project every week, and if a project goes into the red, we warn you at once and suggest options.
Can you work in our office or at weekends?
No. We work remotely during business hours, don’t provide 24/7 on-call cover and don’t hand over specialists without a project manager. Details are on the How we work page.